European Maritime Safety Agency (EMSA)

Call for Applications EMSA/AD/2017/12 (Agency’s Temporary Staff)

Post: EMSA/AD/2017/12 - Project Officer for Regulatory Compliance
Directorate/Unit: Unit B.1 – Visits and Inspections
Type of post: Temporary agent post
Grade : AD6
Location: Lisbon

Closing date for applications: 26 July 2017

The selection of candidates will follow the EMSA Staff Recruitment Procedure. Candidates must apply for this post via the EMSA website http://www.emsa.europa.eu - vacancies. Please note that to make an EMSA on-line application you will need to create your EMSA profile using a valid e-mail address and a password.

1. Background

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA) originated in the late 1990s along with a number of other important European maritime safety initiatives. EMSA was set up as the regulatory agency that would provide a major source of support to the Commission and the Member States in the field of maritime safety and prevention of pollution from ships.

The European Parliament and Council Regulation (EC) No 1406/2002, as amended, provides the legal basis for the establishment of the European Maritime Safety Agency (EMSA).

2. Tasks of the Agency

The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.

The Agency also contributes to the overall efficiency of maritime traffic and maritime transport and supports European cooperation on coastguard functions.

3. Unit B.1 – Visits and Inspections

Unit B.1 is responsible for the activities in the fields of Standards for seafarers, maritime security, visits to Member States and related horizontal analysis to monitor and provide support in the implementation of EU maritime legislation

B.1.1 REGULATORY COMPLIANCE

B.1.1 is responsible for the visits to Member States, on their functioning and organisation of the systems in place for the operational implementation of EU maritime Regulations and Directives, in close cooperation with the EMSA business units having specific responsibility for the relevant legislative instruments.

B.1.2 STANDARD FOR SEAFARERS

B.1.2 is responsible for visits and inspections, in Member States and third Countries, under Directive 2008/106/EC. B.1.2 is also responsible for the maintenance and the enhancement of the STCW-IS, the information system which stores information on certificates and endorsements of recognition, and for the assistance to the Commission and the Member States on STCW, ILO and human element related issues.

B.1.3 MARITIME SECURITY

B.1.3 is responsible for providing technical assistance to the Commission and to the EFTA Surveillance Authority in their monitoring of Member States' implementation of the maritime security requirements under Regulation (EC) 725/2004, on enhancing ship and port facility security.

B.1.4 ANALYSIS AND ASSESSMENT

B.1.4 is responsible for horizontal analysis and assessments regarding the overall implementation of maritime Regulations and Directives across Member States. It follows a holistic approach, in close cooperation with the units/sectors responsible for the specific area of legislation, and is based on the visits carried out by EMSA and on information available in-house. The analysis aims at the identification of horizontal findings, to draw relevant lessons and facilitate the dissemination of good working practises.

4. Functions and Duties

The Project Officer for Regulatory Compliance will, under the responsibility of the Head of Unit B.1 ‘Visits & Inspections’, be responsible for:  

  • Participating as a team member in visits to Member States on the functioning and organisation of the national systems in place for the operational implementation of EU maritime regulations and directives, particularly those regarding port State Control and preferably Standards of Seafarer training and certification;
  • Performing analyses of documents and information as part of the preparation of visits and cycles of visits to Member States;
  • Contributing to the drafting of reports following the visits;
  • Maintaining and updating records and databases of relevant data on the results of the visits and cycles of visits to the Member States;
  • Maintaining and updating records and databases of relevant data on the quality management system of Sector B.1.1, Unit B.1 and EMSA as relevant; and
  • Participating in various meetings, workshops, conferences as deemed necessary and relevant to the work of Unit B.1 and Sector B.1.1. 

The successful candidate must, after the appropriate orientation and training provided by EMSA in the initial 6-12 months, be able to perform the following additional duties: 

  • Act as team leader on visits to Member States on the functioning and organisation of the national systems in place for the operational implementation of EU maritime Regulations and Directives;
  • Be responsible to co-ordinate and ensure proper analyses of documents and information as part of the preparation of visits and cycles of visits to Member States; and
  • Conduct, conclude on and complete the drafting of the reports following the visits.

5. Eligibility and Selection Criteria

A. ELIGIBILITY CRITERIA

Qualifications and experience required:

A.1 Education:

  • A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or;
  • A level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years.

A.2 Experience:

  • At least three years proven professional experience acquired after the award of university diploma when the normal duration of university education is four years, or;
  • At least four years of proven professional experience acquired after the award of university diploma when the normal duration of university education is three years.

A.3 language skills:

The main working language in the field of maritime safety is English. Candidates must therefore have a very good command of oral English as well as in writing with a satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties.

B. SELECTION CRITERIA

B.1. Essential:

  • At least two years of professional experience obtained within the last five years as an inspector/auditor within the maritime industry e.g. flag state, port state, classification society;
  • Good knowledge of EU maritime safety legislation, in particular in the field of port State control, maritime safety and protection of the marine environment;
  • Good knowledge of the principal IMO and ILO maritime Conventions;
  • Overall knowledge of the roles and functions of stakeholders in the Maritime Community (i.e. IMO, ILO, EU and EMSA, ship building and repair yards, ship owners and industry organisations, recognised organisations, IACS, flag, port and coastal states, offshore registries etc.);
  • Good knowledge of relevant maritime safety legislation as well as of international and industry quality management standards;
  • Proficiency in understanding and drafting technical documentation in English. (Please give examples including a description of reports and publications and their target readership).

B.2. Advantageous:

  • Experience as a navigating officer or marine engineer (or combined: maritime officer) on board seagoing ships, and/or experience working as a naval architect or engineer engaged on relevant work for a ship owner, classification society, administration or ship yard;
  • An understanding of interviewing and auditing techniques;
  • Ability to make presentations to groups;
  • Working knowledge of the STCW Convention and of EU legislation related to Seafarer training and certification;
  • Certification as ISM Lead Auditor;
  • Certification as ISO 9001 Lead Auditor.

Applicants must meet the required eligibility criteria concerning the required educational qualifications and years of experience, as well as the essential criteria by the deadline for this call for applications.

The advantageous criteria will be considered by the Selection Board depending on the number of applicants meeting the essential criteria.

In addition to the requirements above, candidates invited to the interview and test phase may also be assessed against the following supplementary requirements: 

Supplementary:

  • Being adept in the use of MS Office;
  • Ability to take the initiative and accept responsibility and work as part of a team;
  • Good communication and interviewing skills.

6. General Conditions

In order to be eligible the candidate must:

  • Be a national of one of the Member States of the European Union or of Iceland or Norway;
  • Be entitled to your full rights as a citizen;
  • Have fulfilled the obligations imposed on you by the laws concerning military service;
  • Meet the character requirements for the duties involved and
  • Be physically fit to perform the duties linked to the post.

7. Conditions of Employment

The Project Officer for Regulatory Compliance will be appointed by the Executive Director, upon recommendation of the Chairperson of the Selection Committee.

The initial duration of the contract is three years, with possibility of renewal.

The successful candidate will be recruited in the grade AD 6.

The basic monthly salary, before any deductions or allowances, weighted for Lisbon, at 1 July 2016 for grade AD 6 first step is 4229.35 EUR.

In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.

Please note that recruitment is done in the first or second step of the indicated grade, depending on the duration of the acquired professional experience. EMSA offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance. Further information regarding rights and conditions of employment can be found in the following document.

Please note that in line with the Staff Regulations recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third European Community language.

The place of employment is Lisbon, Portugal.

Candidates are advised that if they are offered a post, and accept, they must undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved.

8. Submission of Applications

Candidates should ensure that they clearly indicate how they meet the selection criteria in their application and motivation letter.

Candidates must submit their application electronically solely via the EMSA website within the deadline. Applications by any other means (hard copy or ordinary e-mail) or submitted after the deadline will not be accepted.

All candidates will receive an acknowledgement of receipt for their application.

EMSA is an equal opportunities employer and encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, marital status or other family situation or sexual orientation.

You may apply in any of the official languages of the European Union, but it would be helpful to apply in English in order to facilitate the selection process.

9. The Selection Process

For each selection process a Selection Committee is nominated. The selection is carried out in two phases:

1. In the first phase all eligible applications will be evaluated by the Selection Committee and scored against the selection criteria. Please note that non-compliance with at least one of the essential selection criteria will result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled. The advantageous criteria will be considered by the Selection Committee depending on the number of applicants meeting the essential selection criteria.

On this basis, the Selection Committee will invite to the interview and to the test phase the best qualified candidates (maximum of 15), on condition that they have achieved at least 60% of the highest possible score during the evaluation of applications. Should the case arise that there are various candidates scoring the same number of points in the 15th ranking, the number of candidates to be invited will be increased accordingly to accomodate this. 

2. In the second phase, the selected candidates will be invited to pass one or several written tests related to the job profile and to take part in a selection interview.

During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews and tests, the Selection Committee will draw up a list of the most suitable candidates to be proposed to the Appointing Authority. Only candidates receiving at least 70% of the maximum points at interview and at the test phase will be included in the list of the most suitable candidates. The Appointing Authority will select the successful candidate and decide whether to also adopt a reserve list. The successful candidates will be informed accordingly.

Candidates are strictly forbidden to make any contact with the members of the selection committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

All candidates will receive an information letter of the outcome of their application.

Please note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director.

The reserve list will remain valid for a period of 1 year following its establishment. Therefore candidates whose name will be put on a reserve list could be offered a contract during this period of time. Please note however that inclusion in the reserve list does not guarantee recruitment.

Please note that the selection process may take several months to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed in the e-recruitment.

Please note that once you have created your EMSA profile, any correspondence regarding your application must be sent or received via your EMSA profile.

For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to recruitment@emsa.europa.eu

Requests for information and appeal:

An applicant who would like further information, or considers that he/she has grounds for complaint concerning a particular decision may, at any point in the selection procedure, request further information from the Chairperson of the Selection Committee.

For information on how to lodge a complaint and/or an appeal procedure, please consult the ‘General Information for Recruitment’ overview on our website for more information:

http://www.emsa.europa.eu/recruitment-info.html