0. Executive Office - Communication
Tasks and duties of the trainee:
- Carry out graphic design functions, using the Adobe suite of tools, particularly InDesign;
- Carry out design visualisation functions, using the Adobe suite of tools, particularly Illustrator;
- Assist with the preparation of graphic material for publication on the EMSA website, using the tools described above;
- Assist with the preparation of graphic material for publication on the EMSA intranet, using the tools described above;
- Carry out any other task that might be directed by the Head of Unit EO or his delegates, including (but not limited to):
- Assistance with social media scheduling and measurement;
- Assistance with the preparation of online content;
- Assistance with communicating events and activities of EMSA;
- Assistance with the preparation of press dossiers, media briefings, etc.
Other skills: Experience in social media management and promotion, some knowledge of CMS, plus some video editing skills (Adobe suite preferred) would be advantageous.
Diploma required: Communication, Design, Multimedia or Advertising.
Languages: Very good level of written and spoken English.
1.1 Sustainability - Pollution prevention & response services
Tasks and duties of the trainee:
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To support in the preparation of the annual report on the implementation of the Sulphur Directive (data reported by MS to be checked);
- To assist in the development of environmental factsheets/ indicators related to shipping;
- Review and update the response resources database at EU level.
Other skills: Good knowledge of database software tools.
Diploma required: Environment management or Sustainability.
Languages: Very good level of written and spoken English.
1.2 Human Element
Tasks and duties of the trainee:
- Assist project officers in the preparation of visits and inspections on maritime education, training and certification of seafarers;
- Assist the project officers in the organisation of workshops;
- Assist in the drafting of reports related to visits, inspections and the correspondence group on the establishment of an EU Seafarers’ Certification Platform;
- Assist the project officers in the preparation and delivery of training courses/workshops;
- Assist the project officers in any task that they are responsible related to the MLC, STCW and STCW-F Convention.
Other skills: Team player.
Diploma required: Maritime Studies, Maritime Law or Maritime Economics.
Languages: Very good level of written and spoken English.
1.3 Capacity Building - EMSA Academy / ENP Projects
Tasks and duties of the trainee:
Using the technologies, equipment and software available in the eLaboratory to:
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Support the promotion of the EMSA Academy through the creation of attractive and professional-looking contents on the EMSA website and in the social media;
- Enhance the visibility of the projects through the preparation of newsletters, updates on the EMSA website and other activities within the agreed communication plans;
- Support relevant EMSA staff with the creation of attractive and professional-looking contents in Moodle courses, both for MSs and the ENP projects;
- Support in the preparation and organisation of relevant training activities.
Other skills:
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Practical experience in photography, video shooting, visual and digital media design, production and publication of digital contents;
- Practical experience with creating and managing courses in learning management systems such as Moodle, Totara or equivalent will be an advantage;
- Practical experience with Adobe Premiere Pro, Adobe After Effects, Adobe Photoshop, StreamLab OBS, or equivalent applications will be an advantage;
- Good knowledge of the Microsoft Office package and social media;
- Good communication skills;
- Good teamwork.
Diploma required: Graphic design, Graphic animation, Digital Education and eLearning, Digital Media and Communication or Journalism.
Languages: Very good level of written and spoken English. Working knowledge of French is not essential but will be of added value.
2.1 Ship Safety and Marine Equipment
Tasks and duties of the trainee:
- Support the study on Container ship cargo fires by reviewing reports and providing feedback;
- Support the work on safety of alternative propulsion systems, especially, batteries and hydrogen;
- Support the organisation of workshops on these two items.
Other skills: Microsoft Office: Excel, Word and Power Point.
Diploma required: Naval architecture/marine engineering, Risk analysis and assessment, Ship propulsion and design.
Languages: Very good level of written and spoken English.
2.2 RPAS Services
Tasks and duties of the trainee:
- Provide support to the quality control of RPAS operations;
- Support the monitoring and follow-up of RPAS operations including the provision of performance statistics;
- Contribute to reporting and support the preparation of publications, web site, etc.
Other skills:
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Proficiency Microsoft tools: Excel and Word;
- Knowledge of geographical information systems;
- Knowledge/certificate of piloting.
Diploma required: Engineering, Aviation or Remote Sensing.
Languages: Very good level of written and spoken English.
3.0 Digital Services and Simplification
Tasks and duties of the trainee:
Trainee is expected to research the topic of “Artificial Intelligence/Machine Learning/BigData technologies applied to maritime data sets” by:
- Identifying relevant fora, contexts, and stakeholders’ groups who are leading innovation in this field – and map opportunities for benchmarking and cooperation;
- Monitoring technological trends and identify concrete opportunities to enable innovation and derive new knowledge when applied to maritime data sets;
- Proposing a process to disseminate curated information about these innovative technologies, approaches and algorithms to relevant staff inside EMSA;
During this process, the trainee will also familiarise with the functioning and administrative processes of a European Agency.
Other skills:
- Data formats, analysis and quality and data fusion techniques.
- Cloud technologies for ML/AI/Big Data.
- Analytical skills to perform research and benchmarking.
- Awareness of Legal/EU Regulation.
Diploma required: Graduation or PhD in Mathematics, Physics, Computer Science, Business, Economics, Social Science or Law.
Languages: Very good level of written and spoken English.
3.1 Maritime Digital Services
Tasks and duties of the trainee:
- Contribution to the training activities, participation in the trainings and webinars:
- SEG, IMS, ABMs training materials review;
- Preparation to the training and administrative assistance.
- IMS documentation and communication materials - review, drafting:
- Communication material update, new communication materials, BI tools;
- Review the existing documentation, drafting glossary, FAQs etc.
- Collecting the ship update requests (internal or from external parties e.g Member States);
- Updating the operational vessel registry and Central ship database.
Other skills: Autonomy, ability to plan activities.
Diploma required: Communication, GIS background, Maritime related studies (navigation, maritime transport), Maritime Informatics or Maritime Electronics.
Languages: Very good level of written and spoken English.
3.1.1 Maritime Digital Services - Vessel Safety Team
The tasks and duties of the trainee:
Helpdesk support:
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Acting as a 1st line support to classify, categorize and assign tickets to 2nd line as necessary;
- Prepare Incident Handling Procedures for the most typical types of tickets;
- Prepare ticket answers as appropriate, following defined Incident;
- Handling Procedures and/or execute necessary analysis and investigations to solve tickets;
- Follow-up on tickets resolution status.
Project Delivery lifecycle:
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Review project documentation and update as needed (e.g. training manuals);
- Perform testing and validation of new releases;
- Support the consolidation and organization of the project delivery documentation according to EMSA standards (e.g. update project online);
- Support to data extraction requests as needed.
Other skills:
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Knowledge of IT application development lifecycle;
- Knowledge of ticket tracking applications such as JIRA, is considered a plus;
- Knowledge of SQL language is considered a plus;
- Good sense of initiative and responsibility;
- Ability to establish and maintain effective working relations with people of different national and cultural backgrounds.
Diploma required: Informatics, Electronics, Information Technology or related areas of knowledge.
Languages: Very good level of written and spoken English.
3.2 Maritime Support Services
The tasks and duties of the trainee:
- Support the daily operations of the MSS under the supervision of the MSSOs on duty. The daily operations include data quality checks, reporting on maritime accidents, monitoring newswires, monitoring and incident management, helpdesk service, etc.;
- Furthermore, trainees are engaged in specific tasks and surveys such as Hazmat or MRS reporting, according to the service needs.
Other skills: Computer skills (mainly MS Office), databases SQL or equivalent and Geographical information systems (ARCGIS).
Diploma required: Diploma in Nautical Science (Mate/Master), Naval Engineering, Computer Sciences, Engineering IT diploma or Engineering in general.
Languages: Very good level of written and spoken English.
3.2.1 Testing and Validation
Task and duties of the trainee:
- Support daily operations in the Testing and Validation Team:
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Creating test plans and/or update existing plans, linking tests to software requirements;
- Preparing and performing tests either manually or automated by using test tools (e.g. JIRA X-Ray, JMETER and SOAP UI);
- Drafting status reports including reporting on bugs identified and their prioritisation.
Other skills: Excellent knowledge of Microsoft Office package and excellent analytical, problem solving and troubleshooting skills.
Diploma required: Informatics engineering.
Languages: Very good level of written and spoken English.
4.0 Corporate Services
Tasks and duties of the trainee:
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Documenting procedures in Facilities and Logistics – e.g. Security & Safety procedures, data checks, reporting, database management;
- Documenting and follow up of procedures and data collection under the EMAS certification process;
- Participating in Events organization and follow-up of meetings – e.g. preparing meeting rooms, setting up of furniture and equipment, welcoming & registering participants, preparing documents for meetings, support of videoconferences, assistance in reimbursement of participants;
- Any other administrative tasks of the Department.
Other skills: Computer skills (mainly MS Office) and database experience would be useful.
Diploma required: Studies in Administration including facilities related areas.
Languages: Very good level of written and spoken English.
4.2 Legal, Finance and Facilities - Legal Section
Tasks and duties of the trainee:
- Preparation of legal and procurement related documentation following the update of Procurement templates, rules and manuals;
- Assistance in revisions of the internal legal framework;
- Assistance in the verification of procurement files;
- Assistance in the e-procurement procedures;
- Assistance in maintaining the contract archive;
- Assistance in preparing presentations and other training materials;
- Updates of the Court cases.
Other skills: Proficiency in Word and good knowledge of PowerPoint.
Diploma required: Master of Laws in European/Administrative/Business Law related fields.
Languages: Very good level of written and spoken English.