Post: EMSA/AD/2014/02 - Project Officer for Environmental Protection
Directorate/Unit: Unit B.3 - Marine Environment and Port State Control
Type of post: Temporary agent post
Grade: AD6
Location: Lisbon
Closing date for applications: 11 April 2014

The selection of candidates will follow the EMSA Staff Recruitment Procedure. Candidates must apply for this post via the EMSA website - vacancies. Please note that to make an EMSA on-line application you will need to create your EMSA profile using a valid e-mail address and a password.

1. Background

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA) originated in the late 1990s along with a number of other important European maritime safety initiatives. EMSA was set up as the regulatory agency that would provide a major source of support to the Commission and the Member States in the field of maritime safety and prevention of pollution from ships.

The European Parliament and Council Regulation (EC) No 1406/2002, as amended, provides the legal basis for the establishment of the European Maritime Safety Agency (EMSA).

2. Tasks of the agency

The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.

The Agency also contributes to the overall efficiency of maritime traffic and maritime transport.

3. Unit B.3 - Marine Environment and Port State Control

Unit B.3 is responsible for providing technical assistance to the European Commission and the Member States on matters regarding the implementation and enforcement as well as possible amendments to EU legislation on Port State Control, Prevention of Pollution from ships and protection of the Environment. It is also responsible for training and capacity building activities, including assistance to Enlargement Countries and beneficiaries of the European Neighbourhood Policy (ENP). It also hosts the Management Unit of EQUASIS.


B.3.1 provides training and technical assistance to EU Members States, Iceland and Norway through seminars, training sessions, sharing best practices and e-learning with the objective to further improve the effective and harmonised implementation of relevant EU maritime legislation. This includes the training for PSC Officers within the Paris MoU region as mentioned in Directive 200916/EC. B.3.1 also provides training and technical assistance to Enlargement countries and to the beneficiary countries of the European Neighbouring Policy (ENP).


B.3.2 provides technical and scientific assistance to the Commission and Member States in the field of prevention of pollution caused by ships and promotion of sustainable shipping. This includes the development, implementation and enforcement of existing or proposed international and EU legislation(e.g. port waste reception facilities, minimising waste on board ships, ship recycling, air pollution (SOx, NOx), alternative emission abatement methods, alternative fuels and cleaner power technologies, greenhouse gas emissions and implementation of the MRV regulation, ballast water management, leachates from anti fouling paints, sanctions for ship source pollution and the rules on liability and compensation). B.3.2 is also responsible for technical assistance regarding the implementation of Directive 2009/16/EC as amended (Port State Control). This includes the participation in all bodies of the Paris Memorandum of Understanding on Port State Control.


B.3.3 is responsible for the development, hosting and maintenance of tools to support the enforcement and monitoring of relevant EU legislation and Ship Inspection activities, such as THETIS, THETIS-EU, THETIS-MRV, RuleCheck, and MaKCs, the Agency’s eLearning platform. B.3.3 is also responsible for the analysis and dissemination of safety and environment related information on ships and their operations, using in-house tools as available, and the production of objective, reliable and relevant statistics and trend analysis for the benefit of the Agency, the Commission, the Member States and the maritime community more in general. It also hosts the Management Unit of Equasis and ensures its daily running.

4. Functions and duties

Reporting to the Head of Unit B.3 ‘Marine Environment, Training and Statistics', the Project Officer for Environmental Protection will be responsible for:
  • Providing technical assistance to sector B.3.1 (Port State Control) on issues related to the implementation of the enforcement provisions prescribed in EU environmental legislation;
  • Providing technical and scientific assistance to the European Commission and Member States on the implementation of Regulation (EU) No 1257/2013 on ship recycling;
  • Following the on-going discussions, recent developments and future implementation on the Proposal for a Regulation on the monitoring, reporting and verification of carbon dioxide emissions from maritime transport (MRV scheme);
  • Following the on-going discussions and recent developments at IMO on greenhouse gas emissions;
  • Providing technical and scientific assistance to the Unit's current work (implementation of the Sulphur Directive, ESSF, Ballast Water Management, Alternative Fuels, Scrubber Technology, etc.;
  • Providing technical and scientific assistance to other units within Department B on matters related to ship safety in both Naval Architecture and Marine Engineering fields.

5. Eligibility and Selection Criteria


Qualifications and experience required:

A.1 Education:

  • A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or;
  • A level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years.

A.2 Experience:

  • At least three years proven professional experience acquired after the award of university diploma when the normal duration of university education is four years, or;
  • At least four years of proven professional experience acquired after the award of university diploma when the normal duration of university education is three years.

A.3 language skills:

The main working language in the field of maritime safety is English. Candidates must therefore have a very good command of oral English as well as in writing with a satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above mentioned duties.

B.1. Essential:

  • A university degree or diploma in Naval Architecture or Marine Engineering;
  • At least three years of relevant professional experience;
  • Excellent knowledge of EU maritime legislation, policies and programmes, in relation to marine environmental protection;
  • Excellent knowledge of international maritime legislation and related IMO conventions and other relevant international regulations in relation to marine environmental protection;
  • The ability to work under pressure and to respond quickly to new demands;
  • Good sense of initiative and responsibility;
  • The ability to establish and maintain effective working relations with people of different national and cultural backgrounds;
  • Excellent communication skills and the ability to draft clear and concise reports;
  • Good knowledge of Microsoft software, internet, email, etc. 

B.2. Advantageous: 

  • At least three years of professional experience in a Maritime Administration or a classification society;
  • Knowledge of the inspection database prescribed by Directive 2009/16 as amended;
  • At least three years of professional experience as a Port State Control Inspector;
  • Knowledge of the work and functioning of EU, IMO and other relevant international bodies;
  • High-level analytical skills;
  • Experience with project management and the implementation of IT projects.

6. General conditions

In order to be eligible the candidate must:

  • Be a national of one of the Member States of the European Union or of Iceland or Norway;
  • Be entitled to your full rights as a citizen;
  • Have fulfilled the obligations imposed on you by the laws concerning military service;
  • Meet the character requirements for the duties involved and
  • Be physically fit to perform the duties linked to the post.

7. Conditions of employment

The Project Officer for Environmental Protection will be appointed by the Executive Director, upon recommendation of the Chairman of the Selection Board. 

This vacancy notice concerns a Temporary Agent position, pursuant to Article 2 f) of the Conditions of Employment of other servants of the European Communities. 

The initial duration of the contract is three years, with possibility of renewal.  

The successful candidate will be recruited in the grade AD 6.  

The basic monthly salary, before any deductions or allowances, weighted for Lisbon, at 1 July 2013 for grade AD 6 first step is 4089.58 EUR.  

In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.  

Please note that recruitment is done in the first or second step of the indicated grade, depending on the duration of the acquired professional experience. EMSA offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance. Further information regarding rights and conditions of employment can be found in the following document:;  

Please note that recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third European Community language. 

The place of employment is Lisbon, Portugal.

Candidates are advised that if they are offered a post, and accept, they must undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved.

8. Submission of applications

Candidates must submit their application electronically solely via the EMSA website within the deadline. Applications by any other means (hard copy or ordinary e-mail) or submitted after the deadline will not be accepted.

All candidates will receive an acknowledgement of receipt for their application.

EMSA is an equal opportunities employer and encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, marital status or other family situation or sexual orientation.

You may apply in any of the official languages of the European Community, but it would be helpful to apply in English in order to facilitate the selection process. However you are requested to state your educational qualifications and positions held in the language of origin.

9. The selection process

For each selection process a Selection Board is nominated. The selection is carried out in two phases:

1. In the first phase all eligible applications will be evaluated by the Selection Board and scored against the selection criteria. Please note that non-compliance with at least one of the essential selection criteria will result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled. The advantageous criteria will be considered by the Selection Board depending on the number of applicants meeting the essential selection criteria.

On this basis, the Selection Board will invite to the interview and to the test phase the best qualified candidates (maximum of 15), on condition that they have achieved at least 60% of the highest possible score during the evaluation of applications. Should the case arise that there are various candidates scoring the same number of points in the 15th ranking, the number of candidates to be invited will be increased accordingly to accomodate this. 

2. In the second phase, the selected candidates will be invited to pass one or several written tests related to the job profile and to take part in a selection interview.

During this recruitment phase, the selected candidates will be evaluated by the Selection Board. After the interviews and tests, the Selection Board will draw up a list of the most suitable candidates to be proposed to the Appointing Authority. Only candidates receiving at least 70% of the maximum points at interview and at the test phase will be included in the list of the most suitable candidates. The Appointing Authority will select the successful candidate and decide whether to also adopt a reserve list. The successful candidates will be informed accordingly.

All candidates will receive an information letter of the outcome of their application.

Please note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director.

The reserve list will remain valid for a period of 1 year following its establishment. Therefore candidates whose name will be put on a reserve list could be offered a contract during this period of time. Please note however that inclusion in the reserve list does not guarantee recruitment.

Please note that the selection process may take several months to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed in the e-recruitment.

Please note that once you have created your EMSA profile, any correspondence regarding your application must be sent or received via your EMSA profile.

For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to

Requests for information and appeal:

An applicant who would like further information, or considers that he/she has grounds for complaint concerning a particular decision may, at any point in the selection procedure, request further information from the Chairperson of the Selection Board.
For information on how to lodge a complaint and/or an appeal procedure, please consult the ‘General Information for Recruitment’ overview on our website for more information: