EMSA

Call for Applications: EMSA/AD/2018/06 - Project Officer for Marine Equipment

Post: EMSA/AD/2018/06 - Project Officer for Marine Equipment
Directorate/Unit: Unit B.2 - Ship Safety
Type of post: Temporary agent post
Grade: AD5
Location: Lisbon
Closing date for applications: 9 January 2019

The selection of candidates will follow the EMSA Staff Recruitment Procedure. Candidates must apply for this post via the EMSA website http://www.emsa.europa.eu - vacancies. Please note that to make an EMSA on-line application you will need to create your EMSA profile using a valid e-mail address and a password.

1. Background

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA) originated in the late 1990s along with a number of other important European maritime safety initiatives. EMSA was set up as the regulatory agency that would provide a major source of support to the Commission and the Member States in the field of maritime safety and prevention of pollution from ships.

The European Parliament and Council Regulation (EC) No 1406/2002, as amended, provides the legal basis for the establishment of the European Maritime Safety Agency (EMSA).

2. Tasks of the Agency

The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.

The Agency also contributes to the overall efficiency of maritime traffic and maritime transport and supports European cooperation on coastguard functions.

3. Unit B.2 - Ship Safety

Unit B.2 is responsible for providing technical assistance on matters regarding ship safety, marine equipment, Classification Societies and Accident Investigation.

B.2.1 SHIP SAFETY AND MARINE EQUIPMENT

B.2.1 provides technical advice to the Member States and the European Commission in the implementation and development of EU legislation concerning marine equipment and ship safety standards. It assists the Commission and the Member States on various subjects related to passenger ship safety, fishing vessels, bulk carrier safety, safety management and the certification of marine equipment. The activity includes tasks such as supporting the Member States and the Commission for work at the IMO on matters of EU competence, commissioning studies or supervising the MarED database of EU approved equipment.

B.2.2 CLASSIFICATION SOCIETIES

B.2.2 carries out inspections of classification societies that survey and certify ships in international trade and that are acting as recognised organisations on behalf of Member States. These inspections are carried out world-wide and inspection results are an important input for the Commission’s regular assessments of these organisations, as required by Regulation (EC) No 391/2009 ‘on common rules and standards for ship inspection and survey organisations’.

B.2.3 ACCIDENT INVESTIGATION

B.2.3 is responsible for technical assistance for the implementation of Directive 2009/18/EC establishing the fundamental principles governing the investigation of accidents in the maritime transport sector. It provides the Secretariat for the Permanent Cooperation Framework (PCF) of Accident Investigation Bodies. It is also responsible for the management of EMCIP, the European Marine Casualty Information Platform, a tool to store and analyse casualty data and investigation reports provided by the Member States.

4. Functions and Duties

The Project Officer for Marine Equipment, under the responsibility of the Head of Unit B.2 'Ship Safety' will be responsible for:

  • Managing the activities of the Marine Equipment Directive (MED) Technical Secretariat, including documents management;
  • Acting as the first point of contact for Marine Equipment Directive (MED) users;
  • Supporting the operation and improvement of the Marine Equipment Data Base(MarED) web-based platform;
  • Planning and organizing meetings, workshops and/or training sessions;
  • Assisting the European Commission and Marine Equipment Directive (MED) users on issues related to the implementation and/or technical requests;
  • Supporting the development and/or updating of Marine Equipment Directive (MED) related implementing regulations;
  • Supporting the preparation of the annual update report on Marine Equipment Directive (MED) related Standards and regulations;
  • Supporting activities related to Ship Safety, in relation to EU and International Maritime Organisation (IMO) developments;
  • Providing Technical Advice in Marine Equipment and Ship Safety Issues.

5. Eligibility and Selection Criteria

A. ELIGIBILITY CRITERIA

A.1 Education:

  • A level of education which corresponds to completed university studies attested by a diploma when the normal period of university education is four years or more, or;
  • A level of education which corresponds to completed university studies attested by a diploma and appropriate professional experience of at least one year when the normal period of university education is at least three years.

A.2 Language Skills:

The main working language in the field of maritime safety is English. Candidates must therefore have a very good command of oral English as well as in writing with a satisfactory knowledge of at least one other official language of the European Union to the extent necessary for the performance of the above-mentioned duties.

B. SELECTION CRITERIA

B.1. Essential:

  • At least 2 years of professional experience working in the maritime organizations (i.e. administration, classification society, surveying company, etc.) in matters dealing with maritime safety activities;
  • Thorough knowledge of legislation and instruments related to maritime safety (International Conventions, EU legislation, maritime related Standards):Please explain in detail in your application how you meet this requirement for each piece of legislation and instrument;
  • Ability to analyse complex issues and express the outcome in clear reports/documents: Please give clear examples of how you fulfil this criteria on your application. 

B.2. Advantageous selection criteria:

  • Previous experience related to marine equipment issues (inspection, certification, manufacturing);
  • Previous experience with the  Marine Equipment Data Base(MarED)platform;
  • Experience in development, monitoring and operation of IT systems;
  • Experience in planning and organising international or EU working groups/meetings/workshops.

Applicants must meet the required eligibility criteria concerning the required educational qualifications and years of experience, as well as the essential criteria by the deadline for this call for applications.

The advantageous criteria will be considered by the Selection Board depending on the number of applicants meeting the essential criteria.

In addition to the requirements above, candidates invited to the interview and test phase may also be assessed against the following supplementary requirements: 

  • Very good written and oral communication skills;
  • Very good organisation skills;
  • Very good interpersonal skills.

6. General Conditions

In order to be eligible the candidate must:

  • Be a national of one of the Member States of the European Union or of Iceland or Norway;
  • Be entitled to your full rights as a citizen;
  • Have fulfilled the obligations imposed on you by the laws concerning military service;
  • Meet the character requirements for the duties involved and
  • Be physically fit to perform the duties linked to the post.

7. Conditions of Employment

The Project Officer for Marine Equipment will be appointed by the Executive Director, upon recommendation of the Chairperson of the Selection Committee.

This vacancy notice concerns a Temporary Agent position, pursuant to Article 2 f) of the Conditions of Employment of other servants of the European Communities.

The initial duration of the contract is three years, with possibility of renewal.

The successful candidate will be recruited in the grade AD 5.

The basic monthly salary, before any deductions or allowances, weighted for Lisbon, at 1 July 2017 for grade AD5  first step is 3878.84EUR.

In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.

Please note that recruitment is done in the first or second step of the indicated grade, depending on the duration of the acquired professional experience. EMSA offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance. Further information regarding rights and conditions of employment can be found in the following document.

Please note that in line with the Staff Regulations recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third European Community language.

The place of employment is Lisbon, Portugal.

Candidates are advised that if they are offered a post, and accept, they must undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved.

8. Submission of Applications

Candidates should ensure that they clearly indicate how they meet the selection criteria in their application and motivation letter.

Candidates must submit their application electronically solely via the EMSA website within the deadline. Applications by any other means (hard copy or ordinary e-mail) or submitted after the deadline will not be accepted.

All candidates will receive an acknowledgement of receipt for their application.

EMSA is an equal opportunities employer and encourages applications from all candidates who fulfil the eligibility and selection criteria without any distinction whatsoever on any ground such as sex, race, colour, ethnic or social origin, genetic features, language, religion or belief, political or any other opinion, membership of a national minority, property, birth, disability, age, marital status or other family situation or sexual orientation.

You may apply in any of the official languages of the European Union, but it would be helpful to apply in English in order to facilitate the selection process.

9. The Selection Process

For each selection process a Selection Committee is nominated. The selection is carried out in two phases:

1. In the first phase all eligible applications will be evaluated by the Selection Committee and scored against the selection criteria. Please note that non-compliance with at least one of the essential selection criteria will result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled. The advantageous criteria will be considered by the Selection Committee depending on the number of applicants meeting the essential selection criteria.

On this basis, the Selection Committee will invite to the interview and to the test phase the best qualified candidates (maximum of 15), on condition that they have achieved at least 60% of the highest possible score during the evaluation of applications. Should the case arise that there are various candidates scoring the same number of points in the 15th ranking, the number of candidates to be invited will be increased accordingly to accommodate this. 

2. In the second phase, the selected candidates will be invited to pass one or several written tests related to the job profile and to take part in a selection interview.

During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews and tests, the Selection Committee will draw up a list of the most suitable candidates to be proposed to the Appointing Authority. Only candidates receiving at least 70% of the maximum points at interview and at the test phase will be included in the list of the most suitable candidates. The Appointing Authority will select the successful candidate and decide whether to also adopt a reserve list. The successful candidates will be informed accordingly.

Candidates are strictly forbidden to make any contact with the members of the selection committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

All candidates will receive an information letter of the outcome of their application.

Please note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director.

The reserve list will remain valid for a period of 1 year following its establishment. Therefore candidates whose name will be put on a reserve list could be offered a contract during this period of time. Please note however that inclusion in the reserve list does not guarantee recruitment.

Please note that the selection process may take several months to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed in the e-recruitment.

Please note that once you have created your EMSA profile, any correspondence regarding your application must be sent or received via your EMSA profile.

For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to recruitment@emsa.europa.eu

Requests for information and appeal:

An applicant who would like further information, or considers that he/she has grounds for complaint concerning a particular decision may, at any point in the selection procedure, request further information from the Chairperson of the Selection Committee.

For information on how to lodge a complaint and/or an appeal procedure, please consult the ‘General Information for Recruitment’ overview on our website for more information:

http://www.emsa.europa.eu/recruitment-info.html