EMSA

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA)  originated in the late 1990's along with a number of other important European maritime safety initiatives. EMSA was set up as the decentralised agency that would provide a major source of support to the European Commission and the Member States in the field of maritime safety, security and prevention of pollution from ships. The Agency was established by Regulation (EC) No 1406/2002 and subsequent amendments have refined and enlarged its mandate to cover among other measures, the efficiency of maritime transport.

The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.

The Agency also contributes to the overall efficiency of maritime traffic and maritime transport and supports European cooperation on coastguard functions.

EMSA's activities can be broadly described as:

• providing technical and scientific assistance to the Member States and the European Commission in the proper development and implementation of EU legislation on maritime safety, security, prevention of pollution by ships and maritime transport administrative simplification;
• monitoring the implementation of EU legislation through visits and inspections;
• improving cooperation with and between Member States;
• building capacity of national competent authorities;
• providing operational assistance, including developing, managing and maintaining maritime services related to ships, ship monitoring and enforcement;
• carrying out operational preparedness, detection and response tasks with respect to pollution caused by ships and marine pollution by oil and gas installations;
• at the request of the European Commission, providing technical operational assistance to non-EU countries around relevant sea basins.

Unit 1.1 is responsible for tasks related to Sustainability and provides Member States and the Commission with technical assistance on matters related to the impact of shipping on the environment as well as assistance for preparedness and response to pollution from ships and offshore oil and gas installations.

In particular, the Unit supports the development and implementation of relevant EU and international climate and environmental legislation, and develops practical guidance and tools for its implementation, ensuring the participation of the wider European maritime cluster in this process.

The Unit develops and maintains an effective response toolbox to top up Member States capacity to respond to pollution from ships and offshore oil and gas installations, being attentive to support Member States also with regards to incidents involving HNS and other emerging threats to the marine environment.

To achieve these objectives, the Unit maintains a close working relationship with the Member States and the Commission at IMO and within the Regional Agreements for the protection of the marine environment, when relevant.

Under the responsibility of the Head of Unit 1.1 'Sustainability', the Project Officer for the Decarbonisation of shipping will assist in the following duties:

• Providing technical input to assist in the drafting of the necessary secondary legislation to implement the Emission Trading Scheme (ETS) for the maritime sector;
• Contributing to the definition of the necessary business requirements to adapt EMSA IT tools to the implementation of this new legislation, with due consideration being given to maximising synergies with other technical proposals currently under discussion aiming at accelerating the decarbonisation of this sector (this will be done in coordination with EMSA’s Department 3, in charge of IT developments);
• Conducting research and ad-hoc analysis to monitor and assess the impact on shipping patterns of the implementation of the new legislation;
• Developing and implementing a concept for secondary external consistency checks allowing the competent authorities to have an informed opinion on the reported emissions;
• Developing information material and content of relevant trainings and tutorials for companies, verifiers, national accreditation bodies and National competent authorities to correctly implement their obligations under the new legislation;
• Acting as a subject matter expert in the delivery of relevant trainings by the EMSA academy; 
• Supporting Unit 1.1 as needed in his/her field of expertise.

In addition to the requirements above, candidates invited to the interview and test phase may also be assessed against the following supplementary requirements:

Supplementary requirements (soft skills):

• Ability to work in teams and under time constraints;
• Good organisational and interpersonal skills as well as the ability to deal with people tactfully;
• Ability to clearly communicate in an effective manner with colleagues, superiors and external contacts at different levels;
• Capacity to work with minimum supervision;
• Good communication, presentation and reporting skills in English.

In order to be eligible the candidate must:

• Be a national of one of the Member States of the European Union or of Iceland or Norway;
• Be entitled to his/her full rights as a citizen;
• Have fulfilled the obligations imposed on him/her by the laws concerning military service;
• Meet the character requirements for the duties involved; and
• Be physically fit to perform the duties linked to the post.

It should be noted that due to the withdrawal of the United Kingdom from the European Union on the 31/01/2020, candidates from the United Kingdom who do not hold the nationality of another European Union Member State, are not eligible for calls for applications at EMSA due to the fact that they do not fulfil the requirements of Article 82.3 of the Conditions of Employment of Other Servants, namely, that they do not hold the nationality of a EU Member State.

The Reserve List for a Project Officer for the Decarbonisation of shipping will be established by the Executive Director, upon recommendation of the Chairperson of the Selection Committee.

This vacancy notice concerns a Contract Agent position, pursuant to Article 3a and Title IV of the Conditions or Employment of other servants of the European Union.

Please note that the position will only be offered after the signature of the Service Level Agreement between EMSA and the Directorate-General for Climate Action of the European Commission (DG CLIMA), which is foreseen to enter into force in October 2022 with a duration of 4 years from the date of signature by the last party. The duration of the initial contract of employment will be aligned to the duration of the Service Level Agreement.

In the event that the Service Level Agreement is renewed, the contract of employment may also be renewed beyond the initial duration mentioned, subject to the normal conditions on contract renewal.

If recruited from the reserve list, the successful candidate(s)will be recruited in Function Group IV (FG IV). The grade will be determined in accordance with the number of years of professional experience.

The basic monthly salary, before any deductions or allowances, weighted for Lisbon, at 1 January 2022 for the entry grade of Function Group IV (FGIV, Grade 13, Step 1) is 3,361.71EUR.

In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.

EMSA offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance. Further information regarding rights and conditions of employment can be found in the following document.

Please note that in line with the Staff Regulations recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third European Community language.

The place of employment is Lisbon, Portugal.

Candidates are advised that if they are offered a post, and accept, they must undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved.

EMSA is an Agency focused on gender balance and a harmonic workplace and strongly encourages the applications of women for the positions where they are underrepresented.

Candidates should ensure that they clearly indicate how they meet the selection criteria in their application and motivation letter.

Candidates must submit their application electronically solely via the EMSA website within the deadline. Applications by any other means (hard copy or ordinary e-mail) or submitted after the deadline will not be accepted.

All candidates will receive an acknowledgement of receipt for their application.

EMSA is an equal opportunities employer. Staff is selected without prejudice as to sex, racial or ethnic origin, religion or belief, disability, age or sexual orientation.

You may apply in any of the official languages of the European Union, but it would be helpful to apply in English in order to facilitate the selection process.

For each selection process a Selection Committee is nominated. The selection is carried out in two phases:

1. In the first phase all eligible applications will be evaluated by the Selection Committee and scored against the selection criteria. Please note that non-compliance with at least one of the essential selection criteria will result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled. The advantageous criteria will be considered by the Selection Committee depending on the number of applicants meeting the essential selection criteria.

On this basis, the Selection Committee will invite to the interview and to the test phase the best qualified candidates (maximum of 15), on condition that they have achieved at least 60% of the highest possible score during the evaluation of applications. Should the case arise that there are various candidates scoring the same number of points in the 15th ranking, the number of candidates to be invited will be increased accordingly to accommodate this. 

2. In the second phase, the selected candidates will be invited to pass one or several written tests related to the job profile and to take part in a selection interview.

During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews and tests, the Selection Committee will draw up a list of the most suitable candidates to be proposed to the Appointing Authority. Only candidates receiving at least 70% of the maximum points at interview and at the test phase will be included in the list of the most suitable candidates. The Appointing Authority will select the successful candidate and decide whether to also adopt a reserve list. The successful candidates will be informed accordingly.

Candidates are strictly forbidden to make any contact with the members of the selection committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

All candidates will receive an information letter of the outcome of their application.

Please be informed that the interviews and/or the written tests are likely to be organised remotely. Further information on the organisation of the  test and interview will be provided upon invitation.

Please note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director.

Please note that the selection process may take several months to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed in the e-recruitment.

Please note that once you have created your EMSA profile, any correspondence regarding your application must be sent or received via your EMSA profile.

For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to recruitment@emsa.europa.eu

Requests for information:

An applicant who would like further information or considers that he/she has grounds for complaint concerning a particular decision of the selection procedure may send a request by e-mail to recruitment@emsa.europa.eu preferably within 10 working days from the date he/she was notified.

EMSA Human Resources will forward the request to the Chairperson of the Selection Committee and the applicant will receive a reply as soon as possible.

How to lodge a complaint:

An applicant may lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities by email to recruitment@emsa.europa.eu or registered mail at the following address:

Human Resources Unit

EMSA

Praca Europa 4

1249-206 Lisbon

Portugal

The time limit for initiating this type of procedure is three months (see Article 90(2) of the Staff Regulations as amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013, OJ L 287, 29.10.2013 from the time you become aware of the act allegedly prejudicing your interests.

Applicants can make a complaint to the European Ombudsman. Before submitting a complaint to the European Ombudsman applicants must already have contacted EMSA about the matter and used all the internal administrative options for review and/or complaints provided for in the Staff Regulations.

More information: https://www.ombudsman.europa.eu/en/home

Personal Data protection:

The processing of personal data in the Community institutions and bodies like agencies is regulated by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

For more on personal data protection and related documents see the Personal Data Protection page.