EMSA

The European Maritime Safety Agency was established for the purpose of ensuring a high, uniform and effective level of maritime safety, maritime security as well as prevention of and response to pollution by ships within the EU.

The idea of a European Maritime Safety Agency (EMSA)  originated in the late 1990's along with a number of other important European maritime safety initiatives. EMSA was set up as the decentralised agency that would provide a major source of support to the European Commission and the Member States in the field of maritime safety, security and prevention of pollution from ships. The Agency was established by Regulation (EC) No 1406/2002 and subsequent amendments have refined and enlarged its mandate to cover among other measures, the efficiency of maritime transport.

The Agency provides technical, operational and scientific assistance to the European Commission and Member States in the fields of maritime safety, maritime security, prevention of, and response to, pollution caused by ships as well as response to marine pollution caused by oil and gas installations.

The Agency also contributes to the overall efficiency of maritime traffic and maritime transport and supports European cooperation on coastguard functions.

EMSA's activities can be broadly described as:

• providing technical and scientific assistance to the Member States and the European Commission in the proper development and implementation of EU legislation on maritime safety, security, prevention of pollution by ships and maritime transport administrative simplification;
• monitoring the implementation of EU legislation through visits and inspections;
• improving cooperation with and between Member States;
• building capacity of national competent authorities;
• providing operational assistance, including developing, managing and maintaining maritime services related to ships, ship monitoring and enforcement;
• carrying out operational preparedness, detection and response tasks with respect to pollution caused by ships and marine pollution by oil and gas installations;
• at the request of the European Commission, providing technical operational assistance to non-EU countries around relevant sea basins.

The Unit co-operates with Member States and the EU institutions to implement the EU vessel traffic monitoring initiatives in the fields covered by Directive 2002/59/EC (as amended), in particular through cooperating with Member States to operate SafeSeaNet, the European Union Long Range Identification and Tracking Cooperative Data Centre (EU LRIT CDC) and the LRIT International Data Exchange (LRIT IDE). In addition, assistance is provided to the European Commission and Member States for LRIT issues within the International Maritime Organization (IMO).

The Unit’s activities also include the business and technical implementation of Integrated Maritime Services (IMS) and similar applications, building a maritime picture and other information tools, by combining different types of data and producing customised services tailored to user requirements. The Unit also deals with business and technical developments related to the operational phase of the Common Information Sharing Environment (CISE).

The Unit is also responsible for supporting the technical implementation of the Reporting Formalities Directive and the enhancement of the European Maritime Single Window environment (EMSWe) in accordance with Regulation EU 2019/1239. Assistance is also provided to the Member States to facilitate ship reporting.

Furthermore, the Unit manages the main cooperation agreements with EU bodie by collecting and translating their business requirements into functional specifications. There is a wide range of cooperation arrangements with different EU bodies including the European Fisheries Control Agency (EFCA), the European Union Naval Forces, the European Union Agency for Law Enforcement Cooperation (Europol), the European Border and Coast Guard Agency (EBCGA) and the Maritime Analysis and Operations Centre-Narcotics (MAOC-N).

The Officer - CISE (Implementation) under the responsibility of the Head of Unit 3.1 'Integrated Maritime Traffic Services' will be responsible for the following tasks:

• Supporting the coordination of the activities of the CISE programme covering different aspects such as financial, communication, operational, technical and security;
• Supporting the coordination of the tasks of the CISE team, and exercising time and quality control over the deliverables;
• Contributing to the organisation of the CISE stakeholder group and working groups meetings, steering bilateral meetings with the CISE’ stakeholders;
• Liaising with internal and external CISE stakeholders, including Member State representatives and the European Commission;
• Supporting the coordination of procurement procedures, contract planning and contract management of the project;
• Establishing and executing the activities included in the CISE agreement between EMSA and the European Commission; 
• Promoting CISE through presentations and events;
• Drafting and reviewing documents for the European Commission and Member States. 

In addition to the requirements above, candidates invited to the interview and test phase may also be assessed against the following supplementary requirements (soft skills):

• Passion for learning new technologies and tools;
• Good customer orientation;
• Good organisational and interpersonal skills as well as the ability to deal with people tactfully;
• Strong customer-focused approach to work, demonstrating responsiveness and flexibility;
• Ability to clearly communicate in an effective manner with colleagues, superiors, and external contacts at different levels;
• Capacity to work with minimum supervision;
• Sense of initiative and responsibility;
• Ability to work under pressure and to deliver within precise deadlines, to organise the workload and to prioritise tasks.

In order to be eligible the candidate must:

• Be a national of one of the Member States of the European Union or of Iceland or Norway;
• Be entitled to his/her full rights as a citizen;
• Have fulfilled the obligations imposed on him/her by the laws concerning military service;
• Meet the character requirements for the duties involved; and
• Be physically fit to perform the duties linked to the post.

It should be noted that due to the withdrawal of the United Kingdom from the European Union on the 31/01/2020, candidates from the United Kingdom who do not hold the nationality of another European Union Member State, are not eligible for calls for applications at EMSA due to the fact that they do not fulfil the requirements of Article 12.2 of the Conditions of Employment of Other Servants, namely that they do not hold the nationality of a EU Member State.

The Reserve List for an Officer - CISE (Implementation) will be appointed by the Executive Director, upon recommendation of the Chairperson of the Selection Committee.

This vacancy notice concerns a Contract Agent position, pursuant to Article 3a and Title IV of the Conditions or Employment of other servants of the European Union.

In the event that the Contribution Agreement is renewed, the contract of employment may also be renewed beyond the initial duration mentioned, subject to the normal conditions on contract renewal.

If recruited from the reserve list, the successful candidate(s)will be recruited in Function Group IV (FG IV). The grade will be determined in accordance with the number of years of professional experience.

The basic monthly salary, before any deductions or allowances, weighted for Lisbon, at 1 January 2024 for the entry grade of Function Group IV (FGIV, Grade 13, Step 1) is 3876.67EUR.

In addition to the basic salary, staff members may be entitled to various allowances, such as an expatriation allowance (16% of basic salary), household allowance, dependent child allowance and education allowance. The salary is subject to a Community tax deducted at source and staff members are exempt of national taxation.

Please note that recruitment is done in the first or second step of the indicated grade, depending on the duration of the acquired professional experience. EMSA offers a comprehensive welfare package including pension scheme, medical, accident and occupational disease insurance coverage, unemployment and invalidity allowance. Further information regarding rights and conditions of employment can be found in the following document.

Please note that in line with the Staff Regulations recruited candidates shall be required to demonstrate before their first promotion the ability to work in a third European Community language.

The place of employment is Lisbon, Portugal.

Candidates are advised that if they are offered a post, and accept, they must undergo a compulsory medical examination to establish that they meet the standard of physical fitness necessary to perform the duties involved.

EMSA is an Agency focused on gender balance and a harmonic workplace and strongly encourages the applications of women for the positions where they are underrepresented.

Candidates should ensure that they clearly indicate how they meet the selection criteria in their application and motivation letter.

Candidates must submit their application electronically solely via the EMSA website within the deadline. Applications by any other means (hard copy or ordinary e-mail) or submitted after the deadline will not be accepted.

All candidates will receive an acknowledgement of receipt for their application.

EMSA is an equal opportunities employer. Staff is selected without prejudice as to sex, racial or ethnic origin, religion or belief, disability, age or sexual orientation.

You may apply in any of the official languages of the European Union, but it would be helpful to apply in English in order to facilitate the selection process.

For each selection process a Selection Committee is nominated. The selection is carried out in two phases:

1. In the first phase all eligible applications will be evaluated by the Selection Committee and scored against the selection criteria. Please note that non-compliance with at least one of the essential selection criteria will result in the exclusion of the candidate from the selection process. Advantageous criteria constitute additional assets and will not result in exclusion, if not fulfilled. The advantageous criteria will be considered by the Selection Committee depending on the number of applicants meeting the essential selection criteria.

On this basis, the Selection Committee will invite to the interview and to the test phase the best qualified candidates (maximum of 15), on condition that they have achieved at least 60% of the highest possible score during the evaluation of applications. Should the case arise that there are various candidates scoring the same number of points in the 15th ranking, the number of candidates to be invited will be increased accordingly to accommodate this. 

2. In the second phase, the selected candidates will be invited to pass one or several written tests related to the job profile and to take part in a selection interview.

During this recruitment phase, the selected candidates will be evaluated by the Selection Committee. After the interviews and tests, the Selection Committee will draw up a list of the most suitable candidates to be proposed to the Appointing Authority. Only candidates receiving at least 70% of the maximum points at interview and at the test phase will be included in the list of the most suitable candidates. The Appointing Authority will select the successful candidate and decide whether to also adopt a reserve list. The successful candidates will be informed accordingly.

Candidates are strictly forbidden to make any contact with the members of the selection committee, either directly or indirectly. Any infringement of this rule will lead to disqualification from the selection procedure.

Please be informed that the interviews and/or the written tests are likely to be organised remotely. Further information on the organisation of the  test and interview will be provided upon invitation.

All candidates will receive an information letter of the outcome of their application.

Please note that a binding commitment can only be made after verification of all conditions and will take the form of a contract signed by the Executive Director.

Please note that the selection process may take several months to be completed and that no information will be released during this period. Once a selection process has been completed, its status will be displayed in the e-recruitment.

Please note that once you have created your EMSA profile, any correspondence regarding your application must be sent or received via your EMSA profile.

For any prior enquiry, please refer to the FAQ (Frequently asked questions) section, or send an e-mail to recruitment@emsa.europa.eu

Requests for information:

An applicant who would like further information or considers that he/she has grounds for complaint concerning a particular decision of the selection procedure may send a request by e-mail to recruitment@emsa.europa.eu preferably within 10 working days from the date he/she was notified.

EMSA Human Resources will forward the request to the Chairperson of the Selection Committee and the applicant will receive a reply as soon as possible.

How to lodge a complaint:

An applicant may lodge a complaint under Article 90(2) of the Staff Regulations of Officials of the European Communities and Conditions of employment of other servants of the European Communities by email to recruitment@emsa.europa.eu or registered mail at the following address:

Human Resources Unit

EMSA

Praca Europa 4

1249-206 Lisbon

Portugal

The time limit for initiating this type of procedure is three months (see Article 90(2) of the Staff Regulations as amended by Regulation (EU, Euratom) No 1023/2013 of the European Parliament and of the Council of 22 October 2013, OJ L 287, 29.10.2013 from the time you become aware of the act allegedly prejudicing your interests.

Applicants can make a complaint to the European Ombudsman. Before submitting a complaint to the European Ombudsman applicants must already have contacted EMSA about the matter and used all the internal administrative options for review and/or complaints provided for in the Staff Regulations.

More information: https://www.ombudsman.europa.eu/en/home

Personal Data protection:

The processing of personal data in the Community institutions and bodies like agencies is regulated by Regulation (EU) 2018/1725 of the European Parliament and of the Council of 23 October 2018 on the protection of natural persons with regard to the processing of personal data by the Union institutions, bodies, offices and agencies and on the free movement of such data, and repealing Regulation (EC) No 45/2001 and Decision No 1247/2002/EC.

For more on personal data protection and related documents see the Personal Data Protection page.